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RPA in Human Resources

RPA in Human Resources

The HR department plays an important role in terms of process management. But it needs to have authority and be widely accepted by the workforce. Therefor HR processes need to be clearly structured and standardized. There are numerous processes that can be made more efficient and transparent through RPA in personnel management. These include the recruitment, support and development of staff.

HR Management: Automating staff processes with RPA

RPA helps to make HR tasks more efficient. Ongoing personell operations are especially suitable for RPA. 

  • Administering work and absent times
  • Remunerating staff
  • Deducting taxes and social charges
  • Updating statutory reports and processing leaving staff

HR employees working better together thanks to RPA in human resources.

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Processing employee requests – work time changes and transfers

A major part of daily HR processes consists of typical administrative tasks. Despite advanced digitization, the bulk of HR work is still done manually – only with digital media. Employee requests are viewed and filed, documents are uploaded and employees are notified. If desired, Another Monday offers you a partial or complete automation of employee requests and storing of documents (reg. personal file). With our RPA solutions, requests for part-time, time off, parental leave, transfers etc. can be processed automatically in the future. To do so, the virtual employee checks whether all conditions for an approval of the request are met. The request is then approved or rejected accordingly.

Research tasks using research bots

Our research bot relieves you in manual research work. These solutions are especially suited whenever information from different sources or multiple systems needs to be consolidated and prepared. For example, with our RPA solutions, you simply enter an order or employee number into the web interface and a virtual employee scans all relevant systems, prepares the information and presents the results in the desired form. In that manner, enquiries about application statuses can be significantly reduced – both internally in HR matters as well as externally in Customer Service.

More Use Cases

  • Candidate Screening

    RPA helps companies to automate the aggregation of CVs, evaluation results and interview notes. Furthermore, candidates from various professional social networks (LinkedIn, Xing) can also be filtered according to specific search criteria.

  • Onboarding Process

    A rather complex process in companies is the onboarding of new employees with information for IT, security and facility management. This is a huge burden especially for smaller and fast growing companies. Software robots from Another Monday come into play here and can be used for entries in Asset-systems – for the right equipment according to their position on the first day of work.

  • Payroll Automation

    Payroll function requires repetitive processing of payroll taking into myriad regulations and company rules. While modern payroll software provides a good solution for this process, some companies rely too much on legacy systems which makes the switchover harder. In this case, you can rely on bots to increase automation in the payroll management process.

  • Expense Management

    In order to automatically extract important fields from receipts, we recommend an OCR-capable RPA solution. This way your employees won’t have to waste too much time with expenses. Also carrying around receipts will become redundant when you can simply take a picture of your receipt to extract the relevant data from it and fill important fields in the expense form.

  • Virtual HR Assistant

    It’s also possible to put all these services together for your employees – using a chatbot. This chatbot authenticates customers and serves all their HR related needs. This way, your HR department would be able to focus on more value-adding activities. Such a bot can also help the team to register sick leave and vacation time, request information about their work contract and submit expense reimbursements. A virtual employee for all the “dirty” work.

Man contacting Another Monday for RPA solutions in human resources.

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